Families - Annual Registration Form - 2023

Our Commitment to a Safe Environment

One of the core goals of our Children and Youth programs here at OneHope Baptist Church is to provide a safe, secure and loving environment for children and young people in our care.

We know that the parents of children or youth connected into the OneHope community value the high priority placed on ensuring that children and youth have a fun, engaging experience in a safe environment.  In an effort to accomplish this, we place several security measures in place to protect the children, their parents and the church.  Part of this is the requirement that all young people under the age of 18 are checked-in and checked-out when taking part in our official programs WHEN NOT ACCOMPANIED BY THEIR PARENTS OR CAREGIVERS.

On most occasions we will use a KIOSK touch screen system for this process which feeds data directly to and from the church database. The person checking-in the young person in will be provided with a printed check-out receipt specifically for each person they check-in. It is the policy of OneHope Baptist Church that possession and presentation of this receipt authorises the holder to check-out the young person and take them into their care. We highly recommend that you DO NOT give the check-out receipt (provided at check in) to the young person.

The information on this form is collected to ensure that your childs participation is as enjoyable and safe as possible.  Failure to supply the information will limit our ability to both care for your child appropriately and provide an environment that is safe and enjoyable.  This information will not be used for any other purpose.  If you wish to access any personal information held about your child or find out more about OneHope Baptist Churchs privacy policy, please contact the Executive Pastor through the church office or call (03) 5249 0200.

You will need to complete this form for each child or young person (under 18 yrs) taking part in programs at OneHope.

Child or Young Persons Details

Tip: Please select all the boxes that apply

Medical Information

Other Information


Tip: By not selecting either option above you DO NOT give permission for your child/ren/charge/s photo's to be used at all.

Parent/s / Guardian Information

Primary Home Address for Child

Contact 1

Tip: Please leave this field blank

Contact 2

Authorisation and Consent

I consent to my child/ren/charge/s, named above, participating in the programs and/or ministries offered by OneHope Baptist Church as indicated above.  I understand that the nature of the activities at these programs and/or ministries will include, but may not be limited to, games, devotions, craft and communal eating. 

I understand that OneHope Baptist Church will take all reasonable measures to ensure the safety of my child while in the care of the relevant ministry. Although all reasonable measures will be taken to identify and minimise risks during these programs, I agree to indemnify and hold harmless OneHope Baptist Church and/or any ministry leader/volunteer against all claims, demands, suits and liability of whatever nature and howsoever arising out of the injury to a person/child, irrespective of whether such loss, damage or injury were caused or suffered by me or my minor as a result of participation in the ministry except where a legal duty of care exists.

I understand that every effort will be made by the leader to contact me in the event of any illness or accident.

I hereby authorise the leader, where it is impracticable to communicate with me, to arrange for my child/children to receive such medical or surgical treatment as the leader and a qualified medical practitioner may deem necessary at any time.  I further authorise the use of Ambulance and/or anaesthetic by a qualified medical practitioner if in his/her judgement it is necessary.  I accept responsibility for payment for all reasonable expenses associated with such treatment.

I consent to this information being added to our church data base and only used for the purposes of ensuring a safe and enjoyable environment for my child when participating in the ministry.


By typing my full name here I provide authorisation and consent as detailed on this form.